Privacy Policy

Introduction

Davis Monroe Financial (“DMF,” “we,” “our,” or “us”) is a licensed mortgage brokerage located at 2244 Hwy 65, Mora, MN 55051. We connect individuals and families with home and construction loan solutions through a network of lending partners.

This Privacy Policy explains how we collect, use, disclose, and protect information when you visit our website, contact us, or apply for mortgage brokerage services. By using our website or submitting information to us, you agree to the practices described in this policy.

Please read this policy carefully. If you do not agree with its terms, please do not use our website or provide us with your personal information.

Information We Collect

We collect information you provide directly to us and information gathered automatically through your use of our website.

Personal Information

• Full name, address, phone number, and email address
• Date of birth and Social Security number (for mortgage applications)
• Employment history and income information
• Marital status and number of dependents
• Identification documents as required by law

Financial Information

• Credit history and credit scores (obtained through authorized credit inquiries)
• Bank account and asset information
• Existing debt and liability details
• Tax returns and financial statements
• Property information and purchase contracts

Usage Data

• IP address, browser type, and operating system
• Pages visited, time spent on pages, and links clicked
• Referring website addresses
• Device identifiers and settings

Cookies and Tracking Technologies

We use cookies, web beacons, and similar technologies to enhance your experience on our website. See the “Cookies and Tracking” section below for more details.

How We Use Your Information

We use the information we collect for the following purposes:

• Provide Services: Process your mortgage inquiry, match you with suitable lending partners, and facilitate the loan application and approval process.
• Communicate with You: Respond to inquiries, provide updates on your application status, and send important notices about our services.
• Marketing and Outreach: With your consent, send promotional materials, newsletters, or information about loan products that may interest you. You may opt out at any time.
• Improve Our Services: Analyze website usage patterns and customer feedback to enhance our offerings and user experience.
• Comply with Legal Obligations: Meet requirements under the Real Estate Settlement Procedures Act (RESPA), the Truth in Lending Act (TILA), the Equal Credit Opportunity Act (ECOA), the Gramm-Leach-Bliley Act, and other applicable federal and Minnesota state laws.
• Prevent Fraud: Detect, investigate, and prevent fraudulent transactions and other illegal activities.

Information Sharing

Davis Monroe Financial is a mortgage broker, not a direct lender. In order to fulfill our core service of connecting you with loan products, we share your information with select third parties. We do not sell your personal information to third parties for marketing purposes.

Lending Partners

We share your application information with lenders in our network who may be able to offer you a mortgage product. Each lender has its own privacy practices and you will be informed of the specific lender(s) before your information is submitted.

Service Providers

We work with trusted service providers who assist in operating our website, processing applications, and delivering services. These providers are contractually obligated to use your information only as directed by us and to maintain appropriate security standards. Service providers may include:

• Loan origination software and application processing platforms
• Credit reporting agencies (Equifax, Experian, TransUnion)
• Title and escrow companies
• Appraisal services
• Document management and e-signature platforms
• Website analytics providers

Legal Requirements

We may disclose your information when required by law or in response to valid legal process, including subpoenas, court orders, or government requests. We may also disclose information to protect the rights, property, or safety of Davis Monroe Financial, our clients, or others.

Business Transfers

If Davis Monroe Financial is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. You will be notified via a prominent notice on our website of any change in ownership or uses of your personal information.

Affiliate Sharing

We do not share your personal information with our affiliates for marketing purposes. If this practice changes in the future, we will notify you and provide an opportunity to opt out.

Your Choices and Opt-Out Rights

Under the Gramm-Leach-Bliley Act (GLBA) and other applicable laws, you have the right to limit certain sharing of your nonpublic personal information.

• Marketing Opt-Out: You may opt out of receiving marketing communications from us at any time by clicking the unsubscribe link in any email or replying STOP to any text message.
• Third-Party Sharing Opt-Out: If you wish to limit our sharing of your personal information with non-affiliated third parties for purposes other than those necessary to service your loan (such as joint marketing), you may contact us at any time.

To exercise your opt-out rights, please contact us:

• Phone: (320) 200-5126
• Mail: Davis Monroe Financial, 2244 Hwy 65, Mora, MN 55051

Please allow up to 30 days for your opt-out request to take effect. Opting out of marketing communications does not affect our ability to share information as necessary to process your mortgage application or as required by law.

Data Security

We implement industry-standard administrative, technical, and physical safeguards to protect your personal and financial information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:

• Encrypted data transmission using SSL/TLS technology
• Secure storage of sensitive records with access controls
• Regular security assessments and employee training
• Password-protected systems and multi-factor authentication where applicable

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee its absolute security. In the event of a data breach affecting your rights, we will notify you in accordance with applicable Minnesota and federal law.

Your Rights

Depending on your state of residence and applicable law, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request that we correct inaccurate or incomplete information.
• Deletion: Request that we delete your personal information, subject to certain exceptions.
• Opt-Out of Marketing: Opt out of receiving marketing communications from us at any time.
• Data Portability: Where technically feasible, request your data in a structured, machine-readable format.

To exercise any of these rights, please contact us using the information in the “Contact Information” section below.

Cookies and Tracking

Our website uses cookies and similar tracking technologies to improve functionality and understand how visitors use our site.

• Essential Cookies: Required for the website to function properly. These cannot be disabled.
• Analytics Cookies: Help us understand how visitors interact with our website.
• Preference Cookies: Remember your settings, such as your dark/light mode selection.

Most web browsers automatically accept cookies, but you can modify your browser settings to decline them. Note that disabling cookies may affect the functionality of our website.

Third-Party Links

Our website may contain links to third-party websites. These sites are not operated by Davis Monroe Financial and are governed by their own privacy policies. We are not responsible for the content or security of any third-party websites.

Children's Privacy

Our website and services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13.

Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the “Last updated” date at the top of this page.

Contact Information

If you have questions about this Privacy Policy, please contact us:

• Davis Monroe Financial
• 2244 Hwy 65, Mora, MN 55051
• Phone: (320) 200-5126